OPERATIONS SPECIALIST

FLSA: Non-Exempt

Status: Full-time

Rate: $17.31 – $23.54

Summary

Under the direction of the Chief Operating Officer, the Operations Specialist provides specialized administrative services for the agency, to promote effective operations.

Essential Duties and Responsibilities and Expectations:

  1. Administrative Support
  2. Front Desk Operations
  3. Ensure Organizational Excellence and Core Values are being practiced. Core Values: Respect, Diversity, Integrity, Public Trust, Empathy and Professionalism

Essential Duties and Responsibilities and Expectations:

  • Work closely with the Chief Operating Officer to maintain office supply ordering and inventory.
  • Manage incoming e-mail, faxes, and calls.
  • Assist with orientation of new employees.
  • Responsible for the distribution of incoming and outgoing mail.
  • Create, update, and distribute the Maintenance staff on-call calendar.
  • Process vendor invoices to ensure receipt of items ordered.    
  • Works closely with the Maintenance Director to manage the digital life cycle of maintenance work orders, using agency Tenmast software.
  • Perform clerical and bookkeeping duties for the Maintenance department.
  • Compile work order data according the agency standards.
  • Perform miscellaneous job-related duties as assigned

Minimum Qualifications:

  1. Valid Montana Driver’s License or ability to obtain within 60 days of starting employment.
  2. Bondable
  3. High School Diploma or equivalent
  4. Experience working in an administrative office position desired.
  5. Customer service experience.
  6. Experience with multi-line telephone systems.
  7. Microsoft office suite proficiency.

Position is open until filled.  Please complete the employment application below for consideration.  

Full Position Description

Employment Application

Applicant Information

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